Job responsibilities
The Administration Officer's main job responsibilities are as follows:
- Consult Project Manager and Project Coordinator and maintain project documentation and records;
- Manage correspondence (internal and external) per job requirement;
- Ensure compliance with organisational administrative procedures including HR policy and Administrative and Finance Policy
- Arrange, if and when required, logistics for meetings, workshops, consultations, and field activities;
- Support the functioning of the project e-office through maintenance of an attendance roll-call to manage working hours of project staffs
Requirements
Educational Requirements
Bachelor’s and Master's degree in Administration, Management, Social Sciences, Law, Development Studies, International Relations, Public Administration, Business Administration, Accounting, Economics, Statistics, or a related field;
or
Belongs to any one of the following criteria:
Recent Master's Graduate (since December 2025)
Current university student in a Master's degree programme
Professional Requirements
Basic understanding of documentation, data analysis, reporting and writing with strong organisational and record-keeping skills;
Demonstrated ability to work effectively both independently and as part of a multidisciplinary team;
Ability to coordinate e-meetings, events, and logistics;
Interpersonal Communication Skills including proficiency in verbal, written and spoken English;
Proficiency in basic computer skills and communication tools (Microsoft Office [Word, Excel, PowerPoint]/Google Workspace/Zoom, Microsoft Teams);
Experience is desirable, including previous internships, and involvement in voluntary initiatives, but not required.